Thursday September 2, 2004, 6 a.m..
Classes are suspended on all of FAU’s campuses, including classes at the Henderson and Slattery schools. University offices remain open and will close at 1pm today, Thursday. Only essential staff should remain to assist in the university closing. This message may be modified due to advisories from the National Hurricane Center, so continue to visit www.fau.edu for further updates.
ATTENTION: Art Students and Personnel
Segment of the Hurricane Emergency Plan
Dorothy F. Schmidt College of Arts & Letters
The purpose of this memorandum is to establish procedures for implementation prior to, during and following a hurricane.
Hurricane Season – This is the portion of the year having a relatively high incidence of hurricanes. The hurricane season in the Atlantic, Caribbean and Gulf of Mexico runs from June 1 to November 30.
In the event a hurricane threatens the South Florida area, the U.S. Weather Bureau will issue warning information through public releases for press, radio and television. Two of the terms used in hurricane advisories are as follows:
Hurricane Watch – This condition is declared when it appears that the storm poses a threat to a specific area. The watch usually covers an area of several hundred miles. It implies the possibility of dangerous conditions within 24-48 hours.
Hurricane Warning – This condition is declared when it appears probable that the storm will hit a specific area. The hurricane conditions are considered to be imminent or at least within the next 12-24 hours.
The following list of actions should be performed at the beginning of each Hurricane Season:
2. Establish a list of emergency Building Supervisors and designate at least one alternate supervisor.
3. Establish planned measures for evacuating personnel from the building, with special consideration given to the disabled and others requiring assistance, if necessary.
4. Establish procedures for informing all building occupants of the general hurricane procedures, the building emergency plan. Each building occupant is responsible for listing his or her specific critical items and the preventive measures required.
5. Establish specific duties of area personnel, such as movement of critical files or equipment from windows or ground level locations, unplugging equipment and identifying equipment that needs to be sealed in plastic.
6. Inventory and restock as necessary for each building with adequate supplies such as flashlights, battery powered radio, plastic sheathing and bags, duct tape, first aid kit and extra batteries.
7. Establish a list of any FAU equipment such as vehicles, boats or electronic equipment that should be moved off campus for safekeeping. Prop-3 forms, “Request to remove property from campus,” must be submitted to the Office of Financial Affairs in advance.
Prepare an inventory of all valuables and keep secure copies for damage assessment. Besides a written copy, pictures of the items or videotaping will assist in FEMA claims.
The following list of actions should be performed as soon as the U.S. Weather Bureau has issued a Hurricane Watch:
2. All building supervisors and alternate supervisors will assemble and review specifics of the emergency plan.
3. Any equipment listed on a “Request to remove property from campus” form should be moved at this time.
4. Supplies for each building should be rechecked and restocked as necessary.
Computer hard drives should be backed-up and the back-ups placed in a secure area.
Status upgrade to Hurricane Warning occurs when it is probable that a storm will hit this area. At this stage, the President or the President’s designee will declare the University closed. As soon as the U.S. Weather Bureau has issued a Hurricane Warning, all students, and personnel are to leave the building and FAU, except the Building Supervisor and assistants. No one should return until after the warning has been officially lifted by the U.S. Weather Bureau and local authorities.
Post Hurricane Procedures
No personnel or students should return until after the warning has been officially lifted by the U.S. Weather Bureau and local authorities.
Hot Line: Official University information will be made available in Boca at
Hot Line: Official University information will be made available in
Broward at 954-236-1800.